Staff mobility for Training
Who can participate?
Where to go?
How to apply?
Main selection criteria
Financing terms
Preparation for the mobility and documents
Duration of a training mobility
After the mobility
Additional information
Feedback from staff
Who can participate?
All staff members (both academic and non-academic) of Vilnius kolegija / Higher Education Institution are eligible to apply for Erasmus+ funding for staff training mobility1.
Please note that conferences are not funded as staff training mobility activities.
PLEASE NOTE:
- The competition for Erasmus+ staff training mobility grants is open throughout the academic year in question, from 1 September until 31 May.
- VIKO staff members must submit an online application no later than 1 month before the start of the planned training mobility, and no later than 31 May of the respective academic year.
- Exceptions: If the training mobility takes place in September or October, applications may be submitted no later than 2 weeks before the start of the mobility.
The selection procedure
Staff members wishing to participate in training mobility are required to complete an online application form.
Unlike teaching mobility applications, which are selected by Erasmus+ selection committees within the respective faculties, staff training mobility applications are evaluated by the central Erasmus+ Staff Training Selection Committee appointed by the Rector.
The application assessment procedure takes one week from the date of submission. Applicants are informed individually about the Committee’s decision by email within 2 working days after the decision has been made.
Staff members wishing to accompany student groups to Blended Intensive Programmes (BIP) are required to complete the application form provided below. The applications will be reviewed by the respective faculty: [Application Form]
Where to go?
Staff training mobility can take place at any higher education institution or enterprise located in a Programme Country, selected by the applicant.
The number of staff training mobility opportunities in third countries not associated with the Programme is strictly limited. Each individual case must be coordinated with the management of the respective faculty or department.
Financing terms
Erasmus+ staff mobility participants receive a grant consisting of:
- an individual support grant (subsistence contribution);
- a travel grant.
The individual support amount depends on the destination country and the duration of the mobility period.
Travel support is calculated according to the distance between the sending and receiving institutions, based on the distance bands established by the European Commission. (Calculator)
Detailed information on grant amounts and funding rules is available in the current Erasmus+ funding conditions.
The Erasmus+ Programme encourages participants to choose environmentally friendly means of transport. Green travel (Sustainable transportation) means travelling by bus, train, bicycle, or boat for more than half of the total journey to and from the mobility destination. Travel by boat must be combined with other low-emission means of transport.
Participants who use sustainable transportation for the majority of their journey may be eligible for additional financial support and/or additional travel days, in accordance with the Erasmus+ Programme funding rules in force at the time of the mobility.
Staff members planning a green travel journey are advised to inform the International Relations and Projects Office before signing the Grant Agreement.
Staff participating in Erasmus+ KA131 and KA171 mobility activities may apply for additional support if they face barriers related to disability, health, economic, social, geographical, or other circumstances. Requests are assessed individually based on the participant’s needs and supporting documentation. Additional funding may be granted in accordance with Erasmus+ Programme rules. For further information, please contact the International Relations and Project Department.
Main selection criteria
- Actual teaching content (goals, planned results of the mobility, that are actual for the staff member, the faculty, the department or the whole Kolegija);
- Foreign language skills, (working language skills);
- Whether this is the first staff member‘s mobility during the year in question;
- Mobility, which results in stronger cooperation between departments and faculties;
- Participation in strategically important projects for the Kolegija.
Preparation for the mobility and documents
After winning the Erasmus+ competition, preparation procedure starts:
- The staff member has to contact the higher education institution or enterprise, to which he or she was selected in order to agree upon the dates and content of the training mobility;
- Signing the Training Mobility Agreement. This is a trilateral agreement, signed by the staff member, the dean (or an authorized person) of the faculty and a representative of the receiving institution abroad.
- Signing the Grant Agreement – this document is prepared by the International Relations and Projects Department after the Training Mobility Agreement is duly signed.
Duration of training mobility
Minimal duration of training mobility:
- In Programme countries: 2 working days, 8 hours of training. Recommended duration is 5 days, including travel days;
- In third countries associated to the Programme: 5 working days, 8 hours of training + 2 travel days (the duration of these mobilities is strictly fixed: that is, 7 days in total, unless determined otherwise in the inter-institutional agreement between the institutions).
After the mobility
Upon return from an Erasmus+ staff training mobility visit, participants are required to submit:
- a financial settlement with the Finance and Accounting Department within 3 working days by submitting copies of travel tickets, travel expense documents, accommodation and insurance documents, and signing the advance report;
- fill out the settlement after Erasmus+ visit form (the application form includes a copy of the training certificate, a description of the visit in EN, and photos of the visit).
Note: Vilnius kolegija / Higher Education Institution reserves the right to request the return of part or all of the grant from staff members who fail to fulfil any of the above-mentioned requirements or who do not comply with the conditions set out in the Training Mobility Agreement or Grant Agreement.
Additional information
ERASMUS code of Vilniaus Kolegija: LT VILNIUS10
For further information about Erasmus+ staff mobility please contact International Office
Project manager in charge of staff mobility: Deividas Butkus d.butkus@viko.lt
Feedback from staff
- Babeș-Bolyai University RO
- Fontys University of Applied Sciences NL
- Lycée Brecquigny FR
- Lunex University of Applied Sciences LX
- Polytechnic University of Setubal PT
- RTU Liepāja Academy LV
- Technical University of Liberec CZ
- Thomas More University of Applied Sciences BE
- University of Zenica BH
- VIVES University BE